CLOUD SOFTWARE FOR RACI CHARTS & RISK MATRICES
Get control (insight) over everybody’s responsibilities and their business risks with this SAAS-solution
MODULES
RACI
Everything for your process-responsibility matrix
Risk management
Create your risk matrix – including bottom-up option
Procuration
Define the mandates for selling, buying, paying and hiring
Contract management
Control your own contracts with time schedules and messages
F-SUITE
Proven all in one solution
F-Suite is a cloud-based productivity and collaboration suite that includes a range of tools such as RACI, Risk, Mandate and Contract. A suite of software to support financial/accountancy related issues of your company. It simplifies administration by reducing manual work and provides greater insight and control. It thus makes an important contribution to improving services and information provision. The modular structure allows you to start easily and expand depending on need and necessity.
Module Application management
Control your system settings in the administration module. You can add users one by one or via an upload file. You can give them read or change rights per module. At level 1 and 2 of a process, risk item you can even make it exclusive for certain functions/persons. The administration module thus provides strong support for numerous tasks.
- Maintaining list of users
- Maintaining master data
- Maintaining processes amongst others from one central place
- Workflow support for users to send change suggestions to the admin
- Can also be used as internal yellow pages book (who to approach for what); organization chart
- Integrates with active directory structures – single sign on
Module RACI
Easily create process-responsibility matrices from scratch or import existing ones and add them to the RACI data hub to create an accessible, single source of truth for all your processes and responsibilities.
- Enable everyone at every level of your organization to have a good understanding of the company, unit, department processes and who is responsible for what.
- Turn the RACI data into engaging visuals with standard reports or download the data for analyzing it with industry-leading data analysis tools.
- Change easily on the spot process, persons/functions and rasci-elements
- Drag and drop process and functions in the way you want it
- Add extra information as work instructions (upload) to a certain process
- Drill down from main processes to detail processes (and backwards)
- Integrate IT-applications as a separate function to see their role in the processes
- Data can be exported
- Reporting to get insight in cross-links. For example, give all the processes where someone is involved
- Do checks to identify anomalies. For example,
Module Risk
Companies that currently take a reactive approach to risk management — guarding against past risks and changing practices after a new risk causes harm — are considering the competitive advantages of a more proactive approach. There is heightened interest in supporting business sustainability, resiliency and agility.
Risk management is the process of identifying, assessing and controlling financial, legal, ict, market, strategic and security risks to an organization’s capital, earnings and reputation. This process is supported by this module.
- Start with our predefined risk framework with well-known risk items and adjust this to your own organizational situation
- Or send us your current risk framework and we will implement this in our applicatation
- Possibility to build up the risk measurement system bottoum up
- Get a heatmap per risk category
- Get signals (email, sms) when it is time to evaluate a risk category and/or when actions are required to let the risk framework work
Module Procuration
The right to represent the company is called “procuration”. It is a special authorisation which gives a person (Procurator) – mostly the management board members – the right to represent the company in all transactions related to economic activities. The Problem is that the management board members can’t do everything themselves and will have to delegate certain activities to a certain exposure. For example, that a sales rep. may commit the company to a sales contract of 1 million. Or the HR- manager and department manager together may hire a person to level D.
This module supportss the process of recording a person into the (internal) procuration register.
- Define authorities (limits) of different areas such as sales, purchasing or hiring people to a certan code. For example B3
- Define the codes to different functions (or persons)
- Add extra autohorities to combination of codes and persons.
- Share this information easly within the organization
FAQ
Hieronder staat een aantal vragen die u mogelijk op voorhand heeft en de antwoorden daarop.
Do all modules have to be taken?
No, definitely not. The administration module is always included as this one is necessary for functionality that is also used in the other applications.
Can permissions be assigned by officer/person?
Yes, in this SAAS-application, permissions can be set by job group/person. Permissions as read or rewrite and per process (raci), risk-area, etc.
What about implementation support when migrating to this application?
We support the implementation. Two ways.
- You can send us your data (word, excel, etc) concerning the module and we will transfer this data into the application.
- We can provide you with an example desgin, which you can change to your situation
What could be the add value for us?
If your current system meets your needs, there is no reason to organize it differently. However, in case you use word and/or excel you will benefit that you can control it from one system. You can easily interact with all users in the organisation and get there feedback via the Workflow button, to keep the system up to date.
How is the connection to the application encrypted?
Logging in and working in the application can only be done with a secure connection. This HTTPS connection is used worldwide by e.g. banks, governments and security services. The connection is encrypted via a crypto key and using an SSL certificate.
What is the availability of the application?
Availability is subject to 99%.
How is GDPR secured?
The SAAS application is GDPR-proof. Data is stored encrypted in a data center that is ISO27701 (gdpr) qualified.
Where is the application hosted?
Yes, the application is hosted by the Dutch party LeafCloud that also focus on the CO2 print of datacenters. It is ISO27001 certified and the data cannot be claimed by foreign governments.
CASE: Pension fund
As a Fund, how do you deploy IT in a smart way?
The Pension Fund, has chosen to support some of its processes with the modules from this Saas solution.
Some of the benefits experienced are:
- RACI – ease to share with all board members and specialist than the Excel we had it in before. More easy insight for everyone.
- RISK – now we have our own tool which will be used by the specialist instead of the tool of the specialist. Easy to adjust and keep it up to date.
- CONTRACT – we have not much contracts and did the follow up with an agenda remark, now several persons get automatically a signal and the task to acknowledge that th activity has been done. We are more in control.
- FURTHERMORE – determining the “judgment” of an audit is much easier and overall it saves time for the director’s office.
PRICING
Below are the prics given. Prices are base on users that have administration rights and user that just have reading rights and can send in workflows.
RACI
The RACI module is included the basix adminstration module.